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Privacy Policy

Introduction

  1. Respecting the right to privacy of persons who have entrusted the TURKPOL CULTURE AND CO-OPERATION ASSOCIATION with their registered office in Warsaw at ul. Marcina Kasprzaka 146/10 (hereinafter: TURKPOL Association) with their personal data, including persons using our services, our contractors, and their employees, we would like to declare that we process the collected data in accordance with national and European laws and regulations and in conditions guaranteeing their security.
  2. In order to ensure the transparency of the processing carried out, we present the data protection principles applicable to the TURKPOL Association, as established on the basis of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons in relation to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation, hereinafter “GDPR”).

Data administrator

The administrator of your personal data, i.e. the entity that decides on the purposes and means of processing, is the ASSOCIATION OF POLISH-TURKEY CULTURE AND COOPERATION TURKPOL with its registered office in Warsaw, ul. Marcina Kasprzaka 146/10. In matters related to the processing of your personal data, you can also contact us by e-mail at: info@turkpol.org.pl

Acquisition of data and purpose of processing

  1. Your personal data may be processed for the following purposes:
  2. be accepted as a member of TURKPOL and perform the related activities;
  3. implementation of agreements on participation in courses, trainings, seminars, etc.;
  4. other activities aimed at promoting the activities of the TURKPOL Association.
  5. The activities of TURKPOL Association include:
  6. building and deepening friendly Polish-Turkish relations based on openness, tolerance and cooperation,
  7. increasing the knowledge of both societies about Poland and Türkiye and about Polish-Turkish relations,
  8. breaking stereotypes, supporting, nurturing, and promoting the Polish cultural heritage in Türkiye and the Turkish cultural heritage in Poland,
  9. integrating and supporting the Polish community in Türkiye and the Turkish community in Poland,
  10. the promotion of intercultural and interfaith dialogue,
  11. raising awareness of cultural and multicultural differences,
  12. to promote attitudes of tolerance and understanding and to combat the various forms of discrimination, in particular on grounds of race, nationality, or religion,
  13. encouraging closer business and engagement relations between Türkiye and Poland,
  14. upholding and popularizing national tradition, cultivating Polish identity, and developing national, civic, and cultural awareness,
  15. carrying out activities for national and ethnic minorities and regional languages,
  16. carrying out activities for the integration of foreigners of Turkish nationality and their integration into Polish citizenship,
  17. jointly developing and carrying out projects in this field in cooperation with other countries of the European Union.

In fulfilling its objectives, the TURKPOL Association processes personal data for the following purposes:

Purpose of processing: 

Legal basis and data retention period: 

Legitimate legitimate interest

(Article 6(1)(f) GDPR),

if any: 

Activities aimed at concluding and executing membership agreements, as well as agreements with clients or contractors, within the scope of TURKPOL Association’s activities, including for the purpose of conducting training courses, organizing conferences, workshops, webinars, and other events.

Article 6(1)(b)

(concerning customers);

Article 6(1)(f) GDPR

(concerning persons cooperating with TURKPOL Association on behalf of the client/contractor). 

Need to contact customers/employees/co-workers of customers and contractors in connection with actions taken to conclude a contract or its execution. 

Dealing with complaints, requests, and claims.

Article 6(1)(b), (c) and (f) GDPR

For the duration of the contract or until the warranty expires or the claim is settled. 

Need to liaise with employees/customer associates in relation to handling complaints, requests, and claims. 

Establishment, investigation, and defense of claims.

Article 6(1)(f) GDPR

For a period of time until the expiry of the limitation periods for contractual claims – in accordance with the applicable legislation.

Processing of data of clients or contractors and their employees/co-workers in connection with the establishment, investigation, and defense of claims.

Accounting, bookkeeping, and financial reporting.

Article 6(1)(c) GDPR

For as long as legal retention obligations, in particular the retention of accounting documents, continue to apply (as a general rule, for 5 years after the year in which the legal event which obliged the issuing of the accounting document occurred).

 

Keeping statistics.

Article 6(1)(f) GDPR

For the duration of any other processing operation indicated in this table. We do not store personal data exclusively for statistical purposes. 

Improve business operations through lessons learned from statistical activities. 

Conducting marketing activities (including by means of electronic communication).

Art. 6(1)(f) GDPR

If marketing is carried out using a telephone number or email address, the administrator will obtain your consent for the communication channel in accordance with the Electronic Services Act or the Telecommunications Act. Until you raise an objection, i.e. show us in any way that you do not wish to stay in contact with us or receive information about the activities we undertake, or until the statute of limitations for claims has expired. 

Conducting marketing activities to promote products and services.

Data processing as part of TURKPOL Association’s profile on social networks.

Art. 6(1)(f) GDPR

Data is co-administered by the TURKPOL Association and social networks.

Data will be processed until you object to the processing of your data. 

Conducting ongoing correspondence using tools provided by social networks, including instant messaging, and conducting other marketing activities.

Processing of cookies.

Article 6(1)(f) GDPR

The administrator uses the necessary cookies to enable the basic functions of the website. In addition, in the case of statistical research, marketing, or the recording of user preferences using cookies, the administrator will obtain consent to store cookies on the user’s device.

In this case, the data will be processed for the periods indicated in the Cookies Policy or until you object to the processing of your data.

Objections can only be made by clicking on “Change cookie consent. 

Enabling the basic functionality of the website. To adapt the content of the website to the users’ needs, including for marketing and statistical purposes, to optimize the use of the website.

Data recipients

In connection with its activities, TURKPOL Association will disclose your personal data to the following entities:

  1. business people cooperating with TURKPOL in the field of consulting services and trainers in the field of training, organization of conferences, workshops, webinars, and other events,
  2. to state authorities or other entities authorized by law,
  3. entities supporting the TURKPOL Association in its operations, in particular: suppliers of external ICT systems supporting the operations of the TURKPOL Association, including Microsoft, auditing entities, entities providing accounting services, or entities cooperating with the TURKPOL Association within the framework of marketing campaigns, whereas such entities will process data on the basis of an agreement with the TURKPOL Association and only in accordance with issued instructions,
  4. payment service providers within the meaning of the Payment Services Act of 19 August 2011, as well as banks, in the event of a settlement requirement,
  5. in the case of job applicants, also to online recruitment portals.

Rights with regard to the data processed and the voluntariness of their provision

  1. Any person whose data is processed by TURKPOL Association shall have the right to:
  2. to have access to their data and to receive a copy thereof,
  3. to rectify (amend) their data,
  4. have their data deleted,
  5. to restrict the processing of its data,
  6. portability of your data – where the legal basis for processing is consent (Article 6(1)(a) or 9(2)(a) GDPR) or contract (Article 6(1)(b) GDPR),
  7. to object to the processing of his/her personal data – where the legal basis for the processing is a legitimate interest (Article 6(1)(f) GDPR).
  8. withdraw consent at any time, without affecting the lawfulness of processing carried out on the basis of consent before its withdrawal.
  9. For more information on the rights of data subjects, please refer to the provisions of Articles 12 to 23 of the GDPR.
  10. In addition, the person whose data are processed by the TURKPOL Association has the right to lodge a complaint to the supervisory authority, i.e. the President of the Authority for Personal Data Protection.

More information at: https://uodo.gov.pl/pl/p/skargi.

Do you have to provide the TURKPOL Association with your personal data?

  1. The provision of data is necessary for the conclusion of contracts and the settlement of activities and for the TURKPOL Association to comply with legal requirements. This means that if you wish to participate in the activities of TURKPOL Association, you must provide your personal data.
  2. If your employer or other entity has nominated you as a contact person in connection with the conclusion/execution of a contract with TURKPOL, your data will be processed to the extent disclosed by this entity (standard is name, surname, position, e-mail address and telephone no.).
  3. As far as the rest of the data is concerned (in particular the processing of data by TURKPOL for marketing purposes), the provision of the data is voluntary.

Transfers of data to third countries

  1. As a general rule, personal data will not be transferred outside the European Economic Area (hereinafter: “EEA”). However, taking into account the provision of services by our subcontractors in the provision of support for ICT services and IT infrastructure, TURKPOL Association may outsource the performance of certain activities or IT tasks to recognized subcontractors operating outside the EEA, which may result in your data being transferred outside the EEA.
  2. According to the European Commission’s decision, recipient countries outside the EEA shall ensure an adequate level of protection of personal data in accordance with EEA standards. The decision issued by the Commission against the USA covers companies participating in the Data Privacy Framework programme. TURKPOL Association only cooperates with companies participating in this programme. For more information: https://www.dataprivacyframework.gov/s/
  3. The security measures applied by TURKPOL Association for your data comply with the principles provided for in Chapter V of the DPA. You may request further information about the safeguards applied in this regard, obtain a copy of these safeguards, and find out in which locations they are shared.

Automated processing of personal data

Your personal data will not be used for the purpose of automated decision-making (including in the form of profiling) in such a way that such automated processing could result in any decisions that would produce legal effects or similarly affect any effects on clients, contractors, their employees or associates, as well as employees or associates of the controller or job applicants.